Stamp Arrangement
Different from other country where the signature is used as a typical signal for “tie the knot” in business engagement, in Vietnam, the stamp specimen (or refer to the chop or the stamp) together with the physical signature, are fully formed the legal execution in terms of paperwork for business activities.
Stamp consist of stamp made at stamp engraving store or stamp in the form of digital signatures in accordance with the law on e-transactions.
Currently, Law on Enterprise 2020 (LOE 2020) stipulates that the Company shall decide the type, quantity, form and contents of the seal of the enterprise or its related branch, business unit etc. by their own.
STAMP SPECIMEN
In Vietnam, common type of seal is under round shape, red ink. The stamp content is frequently comprised of:
- the Company’s name;
- the Enterprise’s Code (or the tax code); and
- the provincial venue where the Company is located
The Enterprise is freely in determining the numbers of stamp specimen that they would like to have or retain during business operation. Nevertheless, all retained stamp specimen should be consistent in terms of the shape (round, triangle, rectangular etc.), color (red, yellow, orange etc.) and content engraving inside.
STAMP MANAGEMENT
The management and retention of the stamp shall be implemented in accordance with the provisions of the company charter or rules which the enterprise or the branch, representative office or other unit of the enterprise having the seal issues. The enterprise shall use the seal in transactions in accordance with law.